Leasing & Billing Coordinator

Leasing & Billing Coordinator

Location: Parsippany, NJ
Pay: $25.00 per hour
Schedule: Monday - Friday, 8:30 AM - 5:00 PM (30-minute lunch)
Hours: 40 hours per week
Position Type: Temporary (6 months) with potential extensions

Position Overview

We are seeking a detail-oriented Leasing & Billing Coordinator to support equipment lease administration, invoice processing, and vendor communication functions. This role is ideal for an organized administrative professional who enjoys working with documentation, billing records, and cross-functional teams.

The successful candidate will have strong record-keeping skills, experience handling invoices and billing processes, and proficiency with Google Workspace applications.

Pay & Schedule

• $25.00 per hour

• Full-time, 40 hours per week

• Monday-Friday

• 8:30 AM - 5:00 PM

• 30-minute lunch break

• 6-month assignment with potential extensions based on business needs

• Immediate start available

What You'll Do

Lease Administration

• Track and maintain documentation for leased equipment and assets

• Monitor lease expiration dates, renewals, and return schedules

• Ensure lease records remain accurate and up to date

Invoice Processing & Billing Support

• Review, verify, and code invoices for accurate departmental allocation

• Support monthly billing processes and invoice reconciliation

• Assist in identifying and resolving billing discrepancies

Records Management

• Maintain organized digital filing systems for contracts, agreements, invoices, and related documentation

• Ensure records are accurate, accessible, and compliant with company procedures

Vendor & Internal Communication

• Serve as a point of contact for billing-related inquiries

• Coordinate with vendors to resolve invoice discrepancies and questions

• Partner with Finance and Accounting teams to support timely invoice processing

Reporting & Administrative Support

• Generate reports and spreadsheets related to leasing inventory and spending

• Assist leadership with tracking and reporting requests

• Support special projects and administrative initiatives as needed

Qualifications

Required

• High School Diploma or equivalent

• 1-3 years of administrative, billing, accounts payable, lease administration, or related office experience

• Strong attention to detail and accuracy

• Experience maintaining organized records and documentation

• Proficiency with:

  • Google Drive

  • Google Docs

  • Google Sheets

  • Gmail

• Strong written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

Preferred

• Experience processing invoices or supporting accounts payable functions

• Experience with lease administration or contract management

• Familiarity with billing cycles and cost allocation processes

• Experience working with vendors and resolving invoice discrepancies

Key Skills

• Data Entry & Record Keeping

• Invoice Processing

• Administrative Support

• Vendor Relations

• Google Workspace

• Organization & Time Management

• Attention to Detail

• Communication Skills

Why Apply?

• Competitive pay at $25.00 per hour

• Stable full-time schedule

• Opportunity to build experience in billing, leasing, and administrative operations

• Professional office environment

• Potential for assignment extensions

• Immediate opportunity available

Apply today if you are a detail-oriented administrative professional who enjoys working with billing, documentation, and process coordination.